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Date of the Order IS Required on Detailed Product Descriptions and Detailed Written Orders

Posted on in Billing/Reimbursement

By: Dan Fedor, US Rehab

This is a reminder to include a Date of the Order on your Detailed Product Descriptions (DPD) and Detailed Written Orders (DWO).

A DPD is required for all power mobility devices (PMD), and it should be titled as “Detailed Product Description.”

A DWO is required for items that fall under the Affordable Care Act (ACA), and for those items it should be titled as “Detailed Written Order” and NOT “Detailed Product Description” as the DPD applies only to PMDs.

BOTH documents MUST be received by the provider prior to delivery and be date stamped with the receipt date. BOTH documents MUST have a Date of the Order listed in addition to the signature date.

  • For a DPD: the Date of the Order is the date the physician signed the seven-element order.
  • For items requiring a DWO: due to the ACA, the Date of the Order is the date of the initial order (dispensing order, script, confirmation of a verbal order).

If the Date of the Order is missing from these documents, the entire claim can be denied OR recouped in audit.

For additional information about the Date of the Order requirements, click on the following links:

  • MLM DWO - Detailed Written Orders and Face-to-Face Encounters
  • F2F DWO - Face-to-Face Examination and Prescription Requirements Prior to the Delivery of Certain DME Items Specified in the ACA

If you have any questions about the Date of the Order, please contact me at 844-794-8459 or dan.fedor@vgm.com.

 

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